Axia Accounting

Tax accountants and bookkeepers

Adding your Axia HTML email signature

Below are the instructions to setup your Axia email signature.  If you get stuck contact your IT / computer support person.

GMail

  1. Run notepad and then open your signature html file.
  2. Use Ctrl+A to select all the contents of your signature and Ctrl+C to copy it to your clipboard.
  3. Click on the grey cog in the upper right hand side in Gmail
  4. Under the General tab in Settings, scroll down till you find the Signature section.
  5. Click inside the Signature edit box and go to Edit > Paste to paste in the HTML you have stored in the clipboard (Command+V).
  6. Click “Save Changes” right below the Signature edit box.
  7. To insert your signature into a new message, simply click on it’s name.

Yahoo! Mail

  1. Select Mail Options from Options.
  2. Navigate to Signature.
  3. Select Show a signature on all outgoing messages.
  4. Select Rich Text and paste your HTML Signature in the text field.

Windows Live / Hotmail

  1. Run notepad and then open your signature html file.
  2. Use Ctrl+A to select all the contents of your signature and Ctrl+C to copy it to your clipboard.
  3. Select More Options from Options in Windows Live / Hotmail
  4. Click on Personal e-mail Signature.
  5. Use the drop-down which by default shows Rich Text and select Edit in HTML.
  6. Paste your HTML signature in the text field and Save it.

Windows Mail (Outlook Express)

  1. Copy your signature HTML file anywhere you wish or create a new folder on your c drive, like c:mail
  2. From the menu, go to Tools > Options….
  3. Navigate to the Signatures tab.
  4. Under Edit Signature, Select File and select the file signature html, and you’re done!

Outlook 2003

  1. Run notepad and then open your signature html file.
  2. Use Ctrl+A to select all the contents of your signature and Ctrl+C to copy it to your clipboard.
  3. Browse to Tools > Options through the menu.
  4. Select the Mail Format tab. Ensure that your Mail Format is set to HTML by using the drop-down box.
  5. Click the Signatures.. button.
  6. Select New.., followed by Advanced Edit.. use Ctrl+V to paste the contents of your HTML signature.
  7. Save it.

Outlook 2007

  1. Run notepad and then open your signature html file.
  2. Use Ctrl+A to select all the contents of your signature and Ctrl+C to copy it to your clipboard.
  3. Browse to Tools > Options through the menu.
  4. Select the Mail Format tab. Ensure that your Mail Format is set to HTML by using the drop-down box.
  5. Click the Signatures.. button.
  6. Select New.. and name your new signature.
  7. In the text field, use Ctrl+V to paste your signature, click the [Apply] then [Okay] button

Apple Mail

  1. Run a text editor and open your signature html file.
  2. Use Ctrl+A to select all the contents of your signature and Ctrl+C to copy it to your clipboard.
  3. Go to Mail > Preferences, then click the Signatures tab.
  4. Click the Add Signature button; a text area will slide open.
  5. In the text field, use Ctrl+V to paste your signature, and you’re done!

Eudora

  1. Select Tools > Signatures.. from the menu.
  2. Right-click anywhere inside the signature window and select New.. from the context menu.
  3. Enter the name of the new signature.
  4. Run the following: “%appdata%QualcommEudoraSigs” (without quotes).
  5. Open the file having the same name as your signature in notepad and paste the HTML Signature contents.
  6. Save and you’re done!

Thunderbird

  1. Copy your signature HTML file anywhere you wish or create a new folder on your c drive, like c:mail
  2. From the menu, go to Tools > Account Settings.
  3. Select the account you wish to add the signature to from the left pane.
  4. Tick Attach this signature and choose the signature html you just copied to your computer, and press OK.

iPhone / iPad Mail

  1. Send yourself an email message from your computer or device that already has HTML signatures set up on it. It can be just a blank email with your signature.
  2. Open the email in the Mail app on your iPhone or iPad.
  3. Press and hold down on the signature in order to bring up the selection tool. Move the anchors so you have the entire signature highlighted.
  4. Tap on Copy.
  5. Press the Home button to return to your Home screen.
  6. Launch the Settings app.
  7. Tap on Mail, Contacts, Calendars.
  8. Tap on Signature under the Mail section.
  9. Tap on the account you’d like to add the signature to if you have signatures set up per account.
  10. Tap in the signature field to bring up the selection tool again.
  11. Tap Paste in the popup menu.
  12. Shake your iPhone and tap Undo in order to remove any automatic formatting iOS may have done. This will bring back any colors or other HTML content that may not have shown up in the original paste.
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